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DAY IN THE LIFE

The Senior Administrative Assistant will provide complex, executive level administrative support. This role is responsible for providing the appropriate first impression and representation of the leader. Additional responsibilities of this role include the handling of confidential material and coordination of day-to-day workflow, including complex calendar management, global travel coordination, expense reporting and email review and organization. The ideal candidate for this role must be an accomplished administrative assistant with proven experience supporting high-level leaders, as well as a highly organized, proactive, flexible, self-starter with strong initiative, who possess strong follow through skills and shows interest and ability to improve processes and apply new technologies. This person will add value as a member of the team through strong administrative, organizational, technical and communication skills and will be an integral member of the business. This is a full time, remote position!

• Maintain and update calendars in a fast paced environment with many competing priorities including fielding all incoming scheduling requests, prioritizing the most urgent and sensitive matters and meetings, communicating with all parties, and ensuring that meetings are set up for success
• Handle highly confidential information in a timely manner while exercising required discretion
• Organize meetings including scheduling, coordinating with remote participants, material preparation, record minutes from meetings, provide post meeting materials, distribution to attendees, and catering
• Serves as a key resource for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)
• Assists with overflow work from Executive Assistants
• Works as an effective team member by contributing toward coverage when necessary
• Prepares and produces presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
• Create and/or proofread correspondence to distribute internally and externally
• Maintains files, databases, distribution lists, or SharePoint sites as appropriate
• Coordinates complex travel arrangements and submit related expense reports
• Records time accurately and submits according to corporate guidelines
• Maintains a flexible approach and attitude toward assisting others
• Prioritizes work, makes measurable progress on assignments, and delivers quality results
• Understands practice/business terminology
• Develops and maintains a sound knowledge of internal network and resources
• Serves as resource for Alight branding
• This list is not all inclusive; other tasks may vary based on business need
  
  

Due to specific position requirements, we cannot hire from the following locations for this opportunity: OCONUS, Rhode Island

• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
  
  

MUST HAVE

• High school diploma or equivalent
• Minimum of 6 years of relevant experience
• Intermediate-level computer literacy in Microsoft Office Suite and other programs, as applicable
• Typing speed of 50 wpm with demonstrable accuracy
• Displays excellent customer service skills and attention to detail
• Proficient writing skills—grammar, punctuation, spelling, and proofreading
• Ability to communicate effectively and professionally
• Ability to work independently with a variety of individuals
• Demonstrable organizational skills
• Professional appearance in a business casual environment
• Demonstrates discretion on highly confidential matters
• Participate in off-site training sessions and meetings.
• Ability to be flexible with various shifts and possible overtime when business needs require.
• Can effectively work in a virtual environment
  
  

TRAINING

9am-5pm EST with some flexibility. To be discussed further throughout the interview process.

Benefits

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• Equipment is provided!
• Occasional travel, however there are no specific travel requirements.
  
  

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Notes

Other Duties

This is not necessarily a complete list of responsibilities, skills, duties, or requirements associated with the job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change, (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.)

EEO and Harassment Statement

Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge.

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