Executive Assistant

Instant Teams

Instant Teams

This job is no longer accepting applications

See open jobs at Instant Teams.
Southern Pines, NC, USA
Posted on Friday, February 2, 2024

Are you ready to step into a role that goes beyond the ordinary? Instant Teams is seeking an extraordinary Executive Assistant to be the right hand of our dynamic CEO at our headquarters in Southern Pines, NC. This is not just a job; it's an opportunity to be an integral part of an organization that is making waves in the remote work industry and beyond.

As our Executive Assistant, you won't just be opening and closing the office doors; you'll be opening doors to new possibilities and experiences. Your day-to-day will be anything but mundane – from coordinating virtual CEO events to providing valuable insights to fuel strategic decisions, you'll be the orchestrator of success. This is an in-person position where the Executive Assistant will assist and support the CEO at the organization’s headquarters location in Southern Pines, NC. Below are the essential functions and responsibilities of this role:

Essential functions

  • Schedule meetings and appointments for the CEO
  • Manage and organize CEO inbox and calendar activities
  • Coordinate virtual CEO events
  • Schedule travel for CEO and/or any other appropriate employees
  • Meeting follow-ups and coordination
  • Attend meetings, take meeting minutes and track any action items or follow-ups
  • Project management for assigned projects
  • Conduct assigned research
  • Organize office logistics and maintenance to include but not limited to maintenance orders, cleaning schedule, ordering of office supplies, etc.
  • Receive/Send assigned company mail and correspondence
  • Provide support to guests and visitors
  • Develop and maintain office operating SOPs
  • Opening and Closing the office Monday-Friday and be responsible for representing the organization in an onsite capacity
  • Other duties as assigned

What We’re Looking For:

Required Education and Experience

  • High School Diploma; college degree preferred
  • At least 2 years experience in the field or in a related area
  • Past experience in a fast, paced work environment
  • Past experience with Google suite or similar software
  • Past experience with Hubspot or similar CRM software

Preferred Education and Experience

  • Bachelors’ Degree in business or related field
  • At least 6+ years of experience in the field or in a related area
  • Familiarity with military demographics
  • Proficiency in Slides and Docs


  • Ability to maintain confidentiality
  • A strong communicator
  • An agile mentality, positive attitude, and eagerness to learn
  • Attention to detail and problem solving skills
  • A willingness to challenge assumptions and go beyond what’s expected
  • Excellent time management skills
  • Ability to multitask
  • Ability to prioritize work
  • Excellent written and verbal communication skills
  • Strong problem solving skills and ability to find creative solutions
  • Ability to learn new technologies quickly
  • Flexibility and able to pivot quickly
  • Service-Oriented (We Serve with Excellence.)
  • Lead from the front (We take Ownership.)
  • Communication proficiency (We Communicate Mindfully.)
  • Strong operational thought process (We Lead with Intentional Curiosity.)
  • Flexible (We Embrace Change Daily.)
  • Lead change in a positive and constructive manner (We Team Build to Build Teams).

Instant Teams is a Jobs Marketplace connecting talent with skills-based opportunities! While you are seeing this posting on a job board, our Marketplace is the place to be! We encourage you to create an account in the Instant Teams Jobs Marketplace to continue your applicant journey. Join us at https://jobs.instantteams.com!

This job is no longer accepting applications

See open jobs at Instant Teams.