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The Hero Kids Foundation is committed to supporting the children of First Responders, the Military, and their families. Our multidisciplinary approach leverages animal-assisted therapies and nature-based activities to foster hope, confidence, and self-worth. We proudly serve and enrich the families that serve at home. This is a Hybrid position requiring the selected Administrative Assistant to work in office at their Suffolk, Virginia location a minimum of 2 days/week.

Key Responsibilities:

• Report directly to the Executive Director
• Provide administrative support to ensure smooth office operations.
• Coordinate communications with the Executive Director, Board President, Chair of the Board Advisory Committee, staff, and key stakeholders.
• Send reminders to board members about upcoming events and meetings.
• Assist with event planning specific to HKF staff activities.
• Assist the board secretary with meeting minutes.
• Oversee website store and "Core of Four" Program inventory and ordering.
• Handle receipt management, monthly reporting, calendar updates, email management, and attend and document staff meetings.
• Answer phone calls, schedule meetings, and support visitors with a polite and professional demeanor.
• Carry out administrative duties like filing, typing, copying, binding, and scanning.
• Contribute to team efforts and ensure timely results.
• Maintain records of equipment maintenance completion and history.
• Accounting / Bookkeeping Requirements and Skills: Knowledge of QuickBooks for Nonprofits and standard bookkeeping practices.
  
  

Position schedule will be discussed throughout the interview process however the ideal candidate will be able to work morning-afternoon hours. Schedule is open for discussion with the selected hire!

Qualifications:

• Minimum of 3 years of experience as an Administrative Assistant.
• Knowledge of office management systems and procedures.
• Proficiency in Google Office products, MS Office, and Adobe Acrobat.
• Excellent time management, attention to detail, and problem-solving skills.
• Exceptional written and verbal communication abilities.
• Strong organizational skills with the ability to juggle multiple tasks.
• High School diploma or equivalent education.
• Valid driver’s license.
  
  

Initial onboard will be at Hero Kids Foundation Front Office in Suffolk, VA *5 (five) days a week for the first two weeks, thereafter a minimum of 2 (two) days a week at Hero Kids Front Office

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Notes

Other Duties

This is not necessarily a complete list of responsibilities, skills, duties, or requirements associated with the job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change, (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.)

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