Quintet Acquisitions is looking to hire a hybrid Administrative Assistant to join their team! The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail. The candidate should also have experience working in a fast-moving environment, working independently, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Other duties as required
• Manage incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders
• Plan, organize, and schedule company meetings in the office, off-site, and virtually
• Coordinate domestic and international travel arrangements
• Order and oversee office supplies and food deliveries for group meetings
• Due to specific position requirements, we can only hire individuals located in, or within a commutable distance of, Greensboro, NC.

Required

• High school diploma or equivalent
• Aptitude for learning new software systems
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information
• Decision-making: can make independent decisions daily, addressing the best way to handle specific tasks.
• Communications and collaboration: must collaborate with other administrators and support personnel, management, and clients on a regular basis.
• Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in each list.
• Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles
• Ability to lead groups of people

Preferred

• College Degree
• Proven administrative experience